Data Protection Policy

 

1. Introduction

Halo Autocare is committed to protecting the privacy and security of personal data in accordance with the Data Protection Act 2018 and other relevant regulations. This Data Protection Policy outlines our commitment to ensuring compliance with data protection principles and our approach to safeguarding personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage.

2. Compliance with the Sixth Data Protection Principle

2.1 Protection Against Unauthorized or Unlawful Processing:

Halo Autocare ensures compliance with the sixth data protection principle by implementing the following measures:

• Access Controls: We maintain strict access controls to limit access to personal data to authorized personnel only. Access rights are granted based on job roles and responsibilities, and regular audits are conducted to monitor access permissions.
• Encryption: Personal data is encrypted both in transit and at rest to prevent unauthorized access. Secure protocols are used for data transmission, and encryption algorithms are employed for data storage.
• Data Minimization: We collect and process only the personal data that is necessary for the purposes for which it was obtained. This reduces the risk of unauthorized processing as there is less data available for potential misuse.
• Training and Awareness: We provide regular training to employees on data protection policies and procedures. Employees are educated about the importance of protecting personal data and the consequences of unauthorized or unlawful processing.
• Monitoring and Logging: Robust monitoring and logging mechanisms are in place to track access to personal data and detect any unauthorized or suspicious activities. This allows us to take prompt action in case of any security incidents.

2.2 Protection Against Accidental Loss, Destruction, or Damage:

Halo Autocare ensures compliance with the sixth data protection principle by implementing the following measures:

• Data Backups: Regular backups of personal data are conducted to prevent data loss due to accidental deletion, hardware failure, or other unforeseen events.
• Physical Security: Physical access to facilities where personal data is stored is restricted to authorized personnel only. Security measures such as locks, alarms, and surveillance cameras are in place to prevent unauthorized access.
• Disaster Recovery Plan: We have a comprehensive disaster recovery plan in place to ensure the timely restoration of data and services in the event of a disaster or other catastrophic event.
• Data Retention Policies: Personal data is retained only for as long as necessary for the purposes for which it was collected. Once data is no longer needed, it is securely disposed of in accordance with our data retention policies.

3. Data Breach Management Process

Halo Autocare has a data breach management process in place to effectively respond to and mitigate the impact of data breaches. The process includes the following steps:

• Identification: Any suspected or confirmed data breaches are promptly identified and reported to the designated Data Protection Officer.
• Assessment: The severity and scope of the breach are assessed to determine the potential impact on individuals and the organization.
• Notification: If the breach is likely to result in a high risk to the rights and freedoms of individuals, affected individuals and relevant authorities are notified without undue delay.
• Response: Immediate steps are taken to contain the breach, minimize its impact, and prevent further unauthorized access to personal data.
• Investigation: A thorough investigation is conducted to determine the root cause of the breach and implement measures to prevent similar incidents in the future.
• Documentation: All aspects of the breach, including its cause, impact, and response, are documented for regulatory compliance and future reference.

By adhering to this Data Protection Policy and implementing robust measures to protect personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage, Halo Autocare demonstrates its commitment to ensuring compliance with the sixth data protection principle of the Data Protection Act 2018